Closing Harbor is the transaction coordinator for busy Florida real estate agents — we manage your file from executed contract through closing day: paperwork, deadlines, HOA, title, lender, and escrow. You focus on clients and closings; we handle the rest.
A single transaction has dozens of moving parts — disclosures, contingencies, inspection periods, HOA estoppels, title, lender, and escrow follow-ups — and one missed date can cost the deal. A dedicated transaction coordinator takes all of it off your plate.
of your file managed — from executed contract to the closing table.
point of contact keeping title, lender, HOA, escrow, and your clients in sync.
up front on contract-to-close. You only pay when the deal closes.
Everything between "it's under contract" and "congratulations, you closed."
We open the file the moment it's executed and shepherd every task through to closing.
Loan commitment, inspection, appraisal, escrow, and title deadlines tracked with reminders.
We gather HOA docs and bylaws, manage the application, and secure the approval letter.
We confirm the deposit and escrow letter and keep every party moving and in sync.
Buyers, sellers, and co-op agents get timely, professional updates in your name.
Final walkthrough, safe wire coordination, and an audit-ready file submitted to your office.
Your full-service fee covers all of this — and if a deal doesn't close, you pay us nothing. Need something not listed, or a custom package? Just ask.
You stay the face of the deal — we work behind the scenes. Here's all we need from you:
Three steps between handing off your file and getting to the closing table.
Submit your file through the form below or email it over. That's all we need to start.
We build the timeline, chase every signature and deadline, and coordinate all parties.
You stay informed, your clients stay impressed, and your file closes clean.
Full contract-to-close coordination — billed only when your deal funds.
Contract-to-close fees are due only at closing. Listing management & contract prep are billed up front, on invoice. Volume pricing available for teams & brokerages — just ask.
Closing Harbor was founded out of a Florida title and brokerage background — so we already speak the language of contracts, title, and lenders. We've sat on every side of the closing table, and we bring that to your files.
Most TCs come from admin. We come from the title and real estate side — which means we anticipate the problems before they happen: title clouds, missing payoffs, late lender conditions, estoppel delays.
You get a partner who protects your deal and your reputation, county to county, across Florida.
What Florida agents ask before handing off their first file.
A transaction coordinator (TC) manages the administrative side of a real estate deal from executed contract to closing — tracking deadlines and contingencies, collecting disclosures and addenda, coordinating with title, lender, HOA, and escrow, and keeping every party updated. It frees the agent to focus on clients and new business.
Closing Harbor charges $400 for single-side (buyer or seller) contract-to-close coordination and $525 for a double-end deal. There's no upfront cost — the coordination fee is due only at closing.
No. Contract-to-close coordination is billed only at closing. If the deal doesn't close, you pay nothing for coordination — it's risk-free for the agent.
Closing Harbor serves real estate agents and brokers in all 67 Florida counties, working entirely behind the scenes under your name and brand.
Yes. Listing management is $175 per listing and contract preparation is $50 per offer or $30 per listing agreement. These add-on services are billed up front.
Just submit your executed contract through our file form. We'll confirm within one business hour and open your file the same day.
Questions about how it works, pricing, or getting started? Send a note and we'll reply within one business hour. Ready to hand off a file? Submit it here →
Prefer to talk first?
(772) 341‑0062
info@closingharbor.com